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Thesis Submission Checklist
Final checks and administrative steps before submitting your dissertation or thesis.
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Content and formatting
Confirm the word count is within the permitted range including footnotes
Verify the title page matches the exact format specified in your department's guidelines
Check that all figures, tables and appendices are numbered and referenced in the text
Ensure every in-text citation has a corresponding entry in the reference list
Run a spell-check and proofread one final time in print, not just on screen
Remove all tracked changes and comments from the document
Academic integrity
Run the document through your institution's plagiarism detection tool
Confirm that all quoted material uses quotation marks and precise citations
Ensure your declaration of originality or academic integrity form is signed
Check co-authored sections comply with your institution's collaboration policy
Submission requirements
Confirm the exact submission deadline (date AND time) and late-penalty policy
Check whether hard-bound copies, a digital PDF or both are required
Export to the required file format (typically PDF/A) and verify it opens correctly
Upload via the official submission portal and download the confirmation receipt
Email the receipt to yourself and your supervisor as a backup record
After submission
Book your viva or oral defence if required and note the date and location
Read the examiner instructions for the viva format and permitted materials
Request feedback from your supervisor on areas to prepare for the viva
Keep an editable copy ready in case minor corrections are required post-viva